ART. 30 GDPR
Processing activities without Excel chaos
Kopexa makes your records revision-safe, linked to policies and assets. Directly audit-ready.
HR Management
Newsletter Delivery
Customer Data Processing
Applicant Management
Website Analytics
HOW IT WORKS
From first entry to audit evidence in 4 steps
Capture
Create a processing activity: purpose, legal basis, data categories, recipients and retention periods captured in a structured way.
Link
Connect directly to policies, assets, risks and TOMs. Not an isolated document, but part of your compliance system.
Maintain
Document changes with versioning. Assign owners. Define review cycles.
Prove
Export at the click of a button. Complete audit trail. Always ready for supervisory authority or certification.
COMPLETE & LINKED
Art. 30 is mandatory. Kopexa makes it simple.
GDPR requires a complete, up-to-date record. Kopexa ensures every entry is linked, versioned and traceable.
Legal bases
Document Art. 6(1)(a-f) for each processing activity. Consents, contracts and legitimate interest tracked transparently.
Data categories
Personal data, special categories (Art. 9), recipients and transfers captured in a structured way.
Linking
Each entry linked to policies, assets, risks, controls and vendors. Context at a glance.
Retention periods
Define retention periods per data category. Automatic reminder on expiry.
Versioning
Every change documented. Who changed what and when? Complete audit trail.
Export & reporting
Export RoPA as PDF or Excel. Filter by department, legal basis or status.
WHY KOPEXA
Your RoPA deserves more than a spreadsheet
Most companies maintain their records in Excel. That works until the first audit.
| Excel / Email | Privacy Tool | Kopexa | |
|---|---|---|---|
| Structured capture (Art. 30) | |||
| Legal bases documented | |||
| Linked to policies & assets | |||
| Automatic retention periods | |||
| Versioning & change history | |||
| Data categories (incl. Art. 9) | |||
| TOM linking | |||
| Multi-entity / group-ready | |||
| Export for authority | |||
| Audit trail |
FEATURES
Everything your RoPA needs.
Structured capture
All mandatory fields per Art. 30 GDPR in one structured form. Purpose, legal basis, recipients, retention periods.
Legal bases
Document Art. 6(1)(a-f). Assign consents, contracts and legitimate interest per processing activity.
Data categories
Capture personal data and special categories under Art. 9 in a structured way. Document recipients and third-country transfers.
Linking
Each processing activity linked to policies, assets, risks and controls. Context stays intact.
Retention periods
Define retention periods per data category. Automatic reminder when deadlines approach.
Versioning
Every change documented with timestamp and editor. Complete change history per entry.
TOMs
Link technical and organizational measures directly to processing activities. Art. 32 GDPR covered.
Export
Export RoPA as PDF or Excel. Filter by department, status or legal basis. Ready for the supervisory authority.
Audit trail
Every action documented revision-safe. Who changed what and when? Traceable without gaps.
Ready for a RoPA that doesn't live in Excel?
Let us show you in 30 minutes how Kopexa makes your records revision-safe, linked and audit-ready.